Frequently Asked Questions

General Information

Ceremony Information

What happens in a graduation ceremony?

Ceremonies differ depending on where/when they are held and if you are sitting on the stage or in the body of the hall. You will get a full overview of what happens in a graduation ceremony at your pre-ceremony briefing. It is very important that you attend your briefing.

What time do I need to arrive for my graduation ceremony?

You are required to be seated in the hall for a pre-ceremony briefing by the time listed in your graduation email.  It’s 30 minutes before your ceremony starts. Please ensure that you are wearing the appropriate academic attire for this briefing, as the ceremony will commence immediately after the briefing.

Academic Dress

All graduates attending the ceremony are required to wear the appropriate academic attire - gown with a hood and mortarboard or bonnet. As your graduation is a formal event, we recommend wearing business attire under your gown and comfortable shoes.

Academic dress can be hired from GFP Graduations. Students are encouraged to obtain their academic dress from GFP Graduations who are the Universities preferred supplier.

Gown Collection Times:

  • Gown collection is open from 8am - 10.15am for 11am ceremonies 
  • Gown collection is open from 1pm - 3.15pm for 4pm ceremonies

Gown Collection Location:

  • Regalia Marquee (10 North Forecourt)

Gown Returns Location:

  • Student Lounge in Campus Centre (Room G60) - next to Gowning Marquee

PHD Gown Collection & Returns:

  • Alan Finkel Boardroom in the Chancellery Building (Room G09)

Congratulations and enjoy your ceremony!

 

 

Parking and Public Transport

The parking areas and graduation venue are best accessed from the main entrance on Wellington Road.

Please refer to your Monash Ceremony guide for further information

Other Graduation Services

Stage Presentation Photos
All Graduates will be photographed as they cross the stage and accept their Degree. Stage Presentations Photos are offered to view and purchase online following the ceremony.

Studio Photography
GFP will have portrait studios set up to take photos at the ceremony. Images are available to view and purchase online within minutes. So, whether you require an individual portrait or photos with family & friends, GFP will provide a professional service with an extensive range of packages and single prints for you to choose from.

Please note accessible studios are available on ceremony day and located within the regalia marquee. Please speak to a GFP team member for further information.

Venue Info

Monash Graduations are held at the Clayton campus.

Please refer to the Monash Ceremony guide for further information

Contact Us

For any issue and enquiries, please contact our customer support representatives at: support@gfpgraduations.com.au.
Call our customer support team at Australia: 1300 360 445 - International: +61 8 8154 1388 or fill out the form here to send us feedback.

To assist us in processing your enquiry, please provide us with some information about yourself.

If your enquiry relates to our booking system, your questions may already be answered in our helpful FAQs.

Academic Dress

Gown Collection Times and Locations

Gown Collection Times:

  • Gown collection is open from 8am - 10.15am for 11am ceremonies 
  • Gown collection is open from 1pm - 3.15pm for 4pm ceremonies

Gown Collection Location:

  • Regalia Marquee (10 North Forecourt)

Gown Returns Location:

  • Student Lounge in Campus Centre (Room G60) - next to Gowning Marquee

PHD Gown Collection & Returns:

  • Alan Finkel Boardroom in the Chancellery Building (Room G09)

Congratulations and enjoy your ceremony!

Academic Dress FAQ

Do I have to wear Academic Dress to participate in my Graduation Ceremony?

Yes. You will be required to wear the prescribed academic dress for the Degree or Diploma in which you are graduating. This includes a gown, a mortarboard, hood and/or stole in the appropriate colour.

I am receiving a Double Degree, how do I order my Academic Dress?

If you are receiving a double degree, then you only need to attend one ceremony and place one order for academic dress.
The university will prescribe which colour hood you are required to wear on graduation day.

When do I hire my Academic Dress?

Academic Dress will be open for booking 4-6 weeks before your ceremony

How do I work out my Gown Size?

When you place your order online you will have the option to select your size e.g. extra small, small, medium, large etc and we will also ask for your height, this will allow us to ensure you have the correct size.

When do I return my Academic Dress?

Gowns must be returned after you have finalized your photographic and graduation services within 2 hours of the ceremony finishing. Failure to return your Academic Dress within this period will incur a late fee. Please refer to the Terms & Conditions below.

Do I have to wear anything specific?

It is important to note the gown is open at the front; therefore what you are wearing underneath is visible. It is for this reason we recommend you wear business attire, and comfortable shoes. If the day is warm, you may want to remove your jacket as the gowns are quite heavy and it may be hot in the auditorium. Information regarding gown hire and academic dress rules can be found on the Graduations website.

How much will my Academic Dress hire cost?

The cost of academic dress hire is included in your graduation fee. For a coursework student, you keep your mortarboard as a souvenir mortarboard. 

Terms and Conditions

Academic Dress Hire - Academic Dress MUST be booked a minimum of 3 days in advance of your ceremony day to avoid a late booking fee of $35.

Return of Academic Dress - Academic Dress is to be returned within 2 hours of conclusion of your ceremony. Failure to return Academic Dress on time will incur a charge equivalent to the balance of the purchase price of the regalia.

Cancellation of Academic Dress order - If you need to cancel your order please contact Customer Service to arrange your refund. Generally refunds are not applicable if your cancellation occurs within 3 days of your ceremony.

How to wear your academic dress

Gown - The gown is worn over the top of your clothing like a jacket, undergraduate's arms go through the sleeve, Post graduate students arm's slide through an opening in the sleeve.

Faculty Hood - For all degrees the hood is then placed over the top of your gown and worn with the colour hanging down the back of the gown and the V at the front of your neck. (For Graduates wearing a button shirt, there is a button hook to allow you to hook the hood on to stop it from moving about)

Mortarboard - The Mortarboard is worn with short peak to the front of your head and the long peak at the back of the head, with the tassel placed on the left hand side of the head.

It is important to remember that the clothing you wear to your graduation ceremony will be visible as you walk across the stage. Neat, casual attire is most appropriate, with a shirt and tie recommended for male graduates. It is best to avoid jeans and sneakers. Please also note that a mortarboard must be worn as part of academic dress, which should be kept in mind when planning your hair style.

Academic Dress Sizes

HOW TO CHOOSE YOUR GOWN SIZE

SIZE HEIGHT (cm) HEIGHT (ft)
XXS 130 - 150 cm 4'2" - 4'9"
XS 150 - 160 cm 4'9" - 5'3"
S 160 - 170 cm 5'3" - 5'6"
M 170 - 180 cm 5'6" - 5'9"
L 180 - 190 cm 5'9" - 6'2"
XL 190 cm + 6'2" +

 

HOW TO CHOOSE YOUR HAT SIZE

When selecting your hat size, it is important that you measure your head accurately to ensure we provide you the correct hat. Due to current restrictions, we cannot offer a personalised fitting service for mortarboards.

Step 1 - Place measuring tape above ear and wrap around head to get circumference.

   

 Step 2 - Match circumference with sizing chart below

Hat Size  Head Circumference
XS 52-54cm
S 55-56cm
M 57-58cm
L 59-60cm
XL 61-62cm

 

Ticket Information

Can I apply for or buy guest tickets for my graduation ceremony?

Unfortunately no additional tickets are available for purchase

Note that you can only register if you have been emailed the Graduation Invitation.

Guest tickets are limited to three per graduate.

Guest Ticket Info

Guests may enter the Graduation Hall one hour before the ceremony begins. All guests should be seated 30 minutes prior to commencement of the ceremony and remain seated until the conclusion of the ceremony.

All guest must present their UNIQUE ticket to gain entry to the Graduation Hall.

Family Audiences

Graduation ceremonies are not recommended for children under four as they are formal and long (approximately 2 hours). Children will require a ticket if they are going to occupy a seat. Guests older than one year old will be required to purchase a ticket.

Leave your strollers at home, as you can't bring prams into the theatre due to access and safety regulations.

Other Services

Studio Photography

Leave your graduation photos to the experts. GFP’s photography team will provide you and your family with a professional studio session that includes a wide range of individual, family and fun images.

Save time on your ceremony day you may and pre-order your Studio Photography package online. For more information and to pre-order please sign in to the Graduation Portal.

Please note accessible studios are available on ceremony day and located within the regalia marquee. Please speak to a GFP team member for further information. 

Stage Photography

GFP professional photography team will capture your moment on stage. Prints including the university logo, border and year of graduation are available for pickup at the conclusion of the ceremony.

Your stage photo will also be available to view and purchase through our website following your ceremony.

Pre-order your stage photograph package today through our Graduation Portal.

Plaques

Add the finishing touch to your degree certificate with a certificate plaque. 

Our plaques, available in Gold or Silver, can be mounted to a variety of bases and are a wonderful way to display your certificate at home or the office.

Pre-order your frame or plaque today through our Graduation Portal.

For more information about our graduation services please click here.